Business Italian — meetings, emails, follow-ups

Professional phrases for the Italian workplace: scheduling, agendas, status updates, and the formal register that earns trust.

Business & meetings · Italienisch · 🇮🇹

Warum business & meetings Italienisch?

Business Italian is the difference between being understood at work and being trusted at work. Italian professional life runs on a small, finite set of formulas — the same fifty phrases cover ninety percent of emails, meetings, and follow-ups from Milan to Palermo. Whether you are writing a status update to a client in Turin, opening a video call with a supplier in Bologna, or following up on a contract with a Florentine partner, the right phrase in the right register is what makes you sound like a peer, not a foreigner. What separates business Italian from conversational Italian is not grammar — it is the formal 'Lei' register and the indirect, hedged phrasing that Italians expect in professional contexts. A direct 'No' becomes 'Forse è meglio valutare un'alternativa' (perhaps it would be better to consider an alternative); a blunt deadline becomes 'Possiamo ipotizzare una scadenza per venerdì?' (could we hypothesise a deadline for Friday?). LangOria's business-phrase deck is built around the ten sentences that come up in every meeting and every email chain, with politeness levels calibrated for northern corporate culture and southern relationship culture. Master these ten phrases and you can walk into any Italian-language meeting and carry your weight — even if the rest of your Italian is still B1. The phrases double as templates for the email lines you write the night before.

10 Phrasen, die Sie tatsächlich verwenden werden

Diese 10 Sätze decken etwa 95% von business & meetings in Italienisch ab. Tippen Sie auf das Lautsprechersymbol, um die Aussprache zu hören.

1
Fissiamo una riunione per martedì prossimo.
EN: Let's schedule a meeting for next Tuesday.
2
Può inviarmi l'agenda?
EN: Could you send me the agenda?
3
Faccio seguito per email.
EN: I'll follow up via email.
4
Ci aggiorniamo la prossima settimana.
EN: Let's touch base next week.
5
Vorrei proporre una scadenza per [X].
EN: I'd like to propose a deadline of [X].
6
Possiamo spostare la riunione alle [ora]?
EN: Can we move the meeting to [time]?
7
Qual è lo stato del [progetto]?
EN: What's the status on the [project]?
8
Ho una domanda sul contratto.
EN: I have a question about the contract.
9
Grazie per il suo tempo.
EN: Thank you for your time.
10
Torniamo sull'argomento più tardi.
EN: Let's circle back on this.

Beispieldialog

Lesen Sie dieses Gespräch laut vor – es verwendet dieselben 10 Phrasen im Kontext.

A
Grazie a tutti per essere qui. Ho una breve agenda per oggi.
Thank you all for coming. I have a brief agenda for today.
B
Certo, vada avanti.
Sure, go ahead.
A
Prima, lo stato del lancio Q3. Poi, il budget. Infine, domande aperte.
First, the Q3 launch status. Then the budget. Finally, open questions.
B
Perfetto. Invierò l'agenda e i materiali per email.
Perfect. I'll send the agenda and the pre-read by email.

Kultur & Etikette

Italian business culture is relationship-first: a meeting often opens with two minutes of personal conversation before the agenda. Skipping the 'Come sta?' to dive into business reads as cold. The formal 'Lei' is the default with clients, senior colleagues, and anyone you have not met; switching to 'tu' is offered by the senior party ('Possiamo darci del tu?') and never assumed. Email subject lines should be specific — 'Verbale riunione Q3 — input entro venerdì' beats 'domanda veloce'. The lunch meeting (pranzo di lavoro) is an institution in Milan and Turin; budget two hours, order a full meal, and never raise business before the primo piatto arrives. Hierarchy matters: address the senior person as 'Dottore' or 'Dottoressa' (used for any graduate, not just PhDs) or 'Ingegnere' until invited otherwise. 'Saluti' is the standard professional sign-off; 'Cordiali saluti' is warmer, 'Distinti saluti' is formal. Follow up meetings with a 'Come concordato' (as agreed) email summarising decisions — Italians value the written record. Avoid 'Ciao' in emails to clients; reserve it for colleagues you are on 'tu' terms with.

Wie man dieses Szenario lernt

Spend five to seven days on the business deck before your first Italian-language meeting. Review the ten phrases with spaced repetition until you produce them cold, then drill the email templates out loud. In real life, listen for the register your colleagues use and mirror it — if they say 'Lei', you say 'Lei'; if they offer 'tu', accept it. The ten-minute daily loop plus one real meeting per week is enough to reach professional working Italian in three months. Three habits to layer in: (1) Before every meeting, read the agenda once and underline the two phrases you will most likely need ('Possiamo rimandare a giovedì?', 'Riepiloghiamo i punti') — this is your pre-rehearsal; (2) After every meeting, write the follow-up email in Italian, even if your colleague would accept English — the writing is where the 'Lei' register locks in; (3) Once a week, pick one email thread you would normally write in English, re-read it, and rewrite the sentences you struggled with. By month three you should be the colleague who replies in Italian, not the one who needs a translator.

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